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RFP for Library Digital Sign

The Alpha Park Public Library is no longer accepting bid proposals for a new exterior digital sign. The Bid Opening was held Monday, October 21st at 6:30pm in Meeting Room 1 of the Alpha Park Public Library. After completing the Bid Opening process, the lowest apparent bidder was $29,422, submitted by Numeritex Displays from Murray KY. Please note, we are only in the beginning process of reviewing all bids, and a final decision will not be made until the November board meeting, which will be held on November 18th, 2024 at 7:00pm at the Alpha Park Public Library. 

 

 

 

 

 

 

 

 

 

All questions and corresponding answers will be posted here as they are received. Please check back for updates.

1. Is the goal to seek the lowest possible bid or to choose the best $40,000 option?

               We are required to accept the lowest responsible bidder that meets our specifications.

 

2. All questions about web based platforms or connectivity with cellular plans:

               The Alpha Park Public Library is bordered by the Peoria International Airport and the Army National  Guard Base. Due to being so close to those two entitites, cell reception in this area is extremely poor. 

 

3. Do you know the size of the digital board there now?

Digital board: 2ft x 9ft

Sign: 4ft x 10ft

Pedestal/base: 3ft wide, 3.5ft tall, 6.25 inches deep

Looking at the sign from the side, the two signs are 8 inch wide that sandwich together with a 4 inch open air gap between.

 

4. Is it required for bidders to hold a business license in the state of Illinois?

               Please see RFP Document page 3; section IV. Bidder Qualifications sub section i.

5. Can you confirm whether background checks are necessary for the installers?

                This is not a requirement of Illinois state law.

6. Are we permitted to reuse the existing base or pedestal of the sign after removing the EMC and cabinet?

                Please see RFP Document page 2 section II. Project Specifications and Deliverables subsection ii.3b.

7. Is it acceptable to submit multiple bids with varying sign sizes and pixel pitches for the EMC? 

                Please see RFP Document page 3 section V. Submission Guidelines & Selection Process, subsection i.

8. Please clarify if the $40,000 budget is a fixed limit, or if there is flexibility to exceed this amount.

                Please see RFP Document page 3 section III. Budget and Timeline, subsection i. 2.

                Also see Q1 answer on the RFP page

9. Please confirm if this is subjected to Prevailing Wages.

                Please see RFP Document page 3 section IV. Bidder Qualifications subsection v.

 

RFP Document:

RFP Digital Sign

 

Required Certifications:

Certifications

 

 

 Click here for Peoria County Prevailing Wage Rates

 

IMPORTANT DATES:

Deadline for all questions: 10/04/2024 5:00pm 

Deadline for all proposals: 10/18/2024 10:00am

Date of Public Bid Opening:  10/21/2024 6:30pm Meeting room 1 at Alpha Park Public Library

Awardee and bidders will be notified within 90 days of the Public Bid Opening

 

 

Photos of current digital sign:

Sign for "Alpha Park Public Library" under a blue sky, with address number 3527.
A sign for Alpha Park Public Library with a blank digital message board and the address 3527.