Alpha Park Library’s meeting room facilities are open to organizations
engages in educational, cultural, intellectual, or charitable activities.
These organizations must support the library’s mission “to provide
materials and services for the recreational, social, informational, and
educational needs of the community.”
Library sponsored programs receive first priority, after which other requests will
be considered in the order in which they are received. In case of emergencies other meetings may be canceled to
accommodate library needs.
All meetings must be open to staff, public, and the press.
The library reserves the right to limit organizations’ use of the room
to encourage the broadest possible use by many organizations.
Under normal circumstances, groups may reserve a room for up to one
year’s time, with a limit of twelve (12) meetings per year.
Rare exceptions to this rule must be approved by library administration.
The fact that a group is permitted to meet at Alpha Park Library does not
in any way constitute an endorsement of the group’s policies or beliefs.
In case a question regarding room use is raised, the Library Director
shall be the authority in granting or refusing permission for the use of the
room. Anyone wishing to appeal a
decision on room use must make the appeal in writing to the Library Board, and
give it to the Director for inclusion on the agenda of the next regularly
scheduled Board meeting.
MEETING ROOMS:
Alpha Park Library offers five meeting rooms, which can be scheduled by
the public.
Meeting Rooms 1 & 2: combined seat 90 in chairs or 60 with tables.
Small kitchen facility available off Meeting Room 1.
Meeting Room 1: seats 40 in
chairs or 20 at tables. (first floor & kitchen facility)
Meeting Room 2: seats 40 in
chairs or 20 at tables. (first
floor)
Meeting Room 3: seats 30 in
chairs or 18 at tables. (second
floor)
Meeting Room 4 & 5: small
study rooms with seating for 2 to 4 people.
Reservations are made through the Business Office, 697-3822 Ext. 15, up
to a year in advance. An
application for use of a meeting room must be submitted the first time a group
wished to use a room.
When a meeting is postponed or canceled, the library must be notified.
Failure to do so may result in the loss of future use.
Groups regularly meeting at the library should be assisting the
library’s development through gifts, donations of equipment, volunteers, or
other forms of expertise that will further the ability of the library to serve
the Library District and its patrons.
RENTAL FEES:
Not-for-profit groups offering services for which there may or may
not be a charge: No Fee.
Social functions: $25.00
per four hours or portion thereof. Set
up and clean up time is included within the four hours.
Commercial groups: $40.00
per four hours or portion thereof, and $10.00 for each additional hour or
portion thereof. Set up and clean
up time is included within the four hours.
The Library Board authorizes the Director the right to waive fees for any
program felt worthy of exception. Requests
must be made to the Director prior to the meeting.
REGULATIONS:
The library meeting rooms are available during the library’s regular
public business hours: Monday –
Thursday 9-9; Friday 9-6; Saturday 9-5, September – May; Saturday
9-1, June – August.
Meetings should be scheduled to start from 15 minutes after library
openings to allow time for arranging tables and chairs.
They should end 15 minutes before library closings.
The group is responsible for setting up chairs and tables for its
members.
Smoking and alcoholic beverages are prohibited in the meeting rooms and
throughout the building.
Light refreshments may be served. The
library has a large coffeemaker that may be borrowed.
The group is responsible for all other supplies and refreshments.
The room must be clean of all litter and left as it was found as soon as
the meeting ends.
The group must comply with the Americans with Disability Act and is
responsible for providing qualified interpreters or auxiliary aids upon request.
The group and signature are responsible for maintaining order for room
users and must conduct themselves in a manner consistent with Library usage.
Taping anything to the walls is prohibited.
The group is responsible for supervision of all children who may
accompany its members. Children 7
years of age and under must remain with the group, or be supervised by an adult
who remains with them.
Personal belongings of the group may not be stored at the library.
Meeting rooms should be left in good order.
Any clean up of, or repair to, the premises, the meeting room, or Library
equipment arising from the use of the meeting rooms or occurring during the
period of reservation of the meeting rooms will be the responsibility of the
group and the individual signing the application.
The library staff will not move or transport private property.
The library assumes no responsibility for private property brought into
the library.
It is the duty of the Library Director to supervise these regulations and
make rules governing proper use of the building and equipment.
Failure to comply with these policies, rules, and regulations will result
in responsibility for payment for necessary repairs, cleanup or maintenance and
the cancellation of further use of the Library facilities.
SPECIAL EQUIPMENT:
If library equipment is needed, it must be specified.
The library has a video projection unit for use with a computer/laptop
computer, TV, VCR, overhead projector, 16mm projector, slide
projector, and filmstrip projector, which can be reserved.
Contact the Business Office, 309-697-3822, Ext. 15, Monday 9:00 a.m. to
4:00 p.m., for scheduling meetings or any questions.